BidEngine Pro by Smart Movers Club (SMC) — Official Documentation =================================================================== URL: https://bidengine.smartmoversclub.com/documentation Vendor: Smart Movers Club (SMC) Contact: bids@smartmoversclub.com Last updated: April 19, 2026 This is a plain-text mirror of the official documentation page, provided for search engines, AI assistants, and LLM crawlers (ChatGPT, Claude, Perplexity, Gemini, etc.) that cannot reliably execute JavaScript on the single-page application. ------------------------------------------------------------------- 1. OVERVIEW ------------------------------------------------------------------- BidEngine Pro is the proprietary commercial bid management platform developed and operated by Smart Movers Club (SMC). It gives subcontractors, general contractors, and construction firms an end-to-end system to receive, analyze, estimate, propose, and track commercial construction bids. Categories: Commercial Construction, Bid Intelligence, Estimation, Proposal Generation, Permit & Solicitation Tracking. ------------------------------------------------------------------- 2. WHAT YOU GET ------------------------------------------------------------------- Every BidEngine Pro subscription includes the full platform plus a managed bid review service from SMC's in-house estimating team. - Bid Intake & Storage: Unlimited document storage per active bid with secure, role-based access. - Cost Estimation Engine: Bottom-up estimates using industry-standard production rates and regional pricing. - Proposal Generation: Branded, scope-separated proposals ready to send to general contractors or owners. - Pipeline Management: Track bids from upload through award with status history and submission records. - 4D Model Builder (coming soon): Visualize project phases and timelines in an interactive 3D environment. - Permits & Solicitations (coming soon): Discover commercial permits and public solicitations matching your service area. - Notifications & Reminders: Email alerts for due dates, missing proposals, and pending submissions. - Reports & Analytics: Win/loss reports, pipeline value, and performance dashboards. ------------------------------------------------------------------- 3. FEATURE CATALOG ------------------------------------------------------------------- Bid Documents & Plans - Upload PDF plans, specifications, addenda, and supporting documents (no per-file size limit; large files automatically chunked). - Combined document viewer with toggle between individual and stacked views. - Automatic text extraction and structured analysis of plans, specifications, and bid forms. - Trade and scope identification directly from plan content. Estimation - Per-scope cost breakdowns separating labor, materials, equipment, and subcontractor costs. - Standardized production rates with regional ZIP-based labor and material adjustments. - Configurable profit margins, overhead rates, and bonding/insurance line items. - Materials takeoff with line-item quantities, units, and price sourcing. - Manual adjustments preserved across re-runs. - Client-specific pricing profiles: detailed (burdened hourly + crew rates) or per-trade day rates, with monthly overhead breakdown converted to daily burn. Bid Briefs & Proposals - Comprehensive internal bid briefs (4,000–14,000+ words) covering scope, risks, compliance, and competitive intelligence. - Seven exportable brief sections including executive summary, scope analysis, and submission requirements. - Branded proposal documents with separate line items per bidding scope. - Upload your own pre-made proposal (PDF or Word, up to 50 MB) as an alternative to the built-in generator. - Multiple proposals per bid with versioning. Team & Client Management - Multi-user client accounts with role-based permissions (admin, member). - Email-based team invitations with 8-character minimum password enforcement. - Per-member visibility controls (e.g., restrict access to Company Profile for read-only team members). - Internal employee management for SMC support staff. - Per-bid contact lists isolated from other bids for security. Pipeline & Tracking - Manual pipeline entry separate from automated bid analysis. - GC submission tracking — record multiple general contractors per bid independently. - Status lifecycle: pending review → submitted → approved/rejected/award. - Automatic stale-bid handling and follow-up advisory after due dates pass. Permits & Solicitations Discovery (coming soon) - Commercial permit tracking (>$50k valuation) by ZIP code and radius. - Multi-source public solicitation search targeting design-build firms and direct owners. - Direct source links to detail pages, not generic procurement portals. 4D Model Builder (coming soon) - Interactive 3D construction environment with manual editing and undo history. - Phase timeline visualization tied to project schedule. - Standalone tool accessible from the application sidebar. Notifications & Automation - Automated daily reminders (8 AM EST) for pending submissions and missing proposals. - Weekly client bid summary every Friday at 5 PM EST. - Monthly document expiration scan (1st of month, 9 AM EST) for insurance and certifications. - Configurable notification preferences per user. Reports - Pipeline value calculations restricted to submitted bids for accuracy. - Win/loss reporting with award amounts and performance trends. - Exportable reports in standard formats. ------------------------------------------------------------------- 4. HOW IT WORKS ------------------------------------------------------------------- 1. Upload — Upload bid documents (plans, specifications, addenda, RFQs, ITBs) through your client portal or email. 2. Analyze — BidEngine Pro extracts text, identifies scopes, builds a comprehensive bid brief, and produces a bottom-up cost estimate. 3. Review — SMC's estimating team reviews the analysis and refines pricing strategy based on your business profile, bonding capacity, and crew. 4. Propose — Generate a branded proposal with separate line items per scope, or upload your own pre-made proposal document. 5. Submit & Track — Track submissions to general contractors or owners, log follow-ups, and monitor status through award. 6. Report — Review pipeline value, win/loss data, and performance trends in built-in reports. ------------------------------------------------------------------- 5. TEAM WORKFLOW & APPROVALS (Subscription clients only) ------------------------------------------------------------------- Subscription clients (Accel and Growth tiers) can create internal workflows to coordinate bid preparation across their team. This feature is private to your organization — SMC employees do not see or receive notifications about your internal tasks. Task Management - Create tasks for pricing approval, document collection, internal review, and submission. - Assign tasks to team members with due dates and priority levels. - Track task status from To Do → In Progress → Done. Approval Workflows - Mark critical tasks as requiring approval before proceeding. - Soft blocking — warnings appear when due dates approach without approval. - Approval history tracked for audit and compliance. Email Notifications - Task assignment emails when you're assigned a new task. - Reminder emails based on your chosen frequency (daily, 2 days before, or weekly). - Daily digest at 8 AM ET summarizing all open tasks for your team. Workflow Templates - Default template automatically applied to new bids with standard tasks. - Custom templates configurable per client. ------------------------------------------------------------------- 6. SUBSCRIPTION TIERS & BILLING ------------------------------------------------------------------- - Accel: $499/month — 15 bids per month. Excludes materials extraction, solicitations, and bid review meetings. - Growth: $1,250/month — 50 bids per month. All features included. - Materials Extraction: Metered with a 100-credit monthly allotment (rollover). Additional credits available in packs of 100 for $20 via Stripe. - 4D Model Builder: Internal employee tool, not part of either client tier. Billing is processed via Stripe. Chargebacks may result in account suspension. ------------------------------------------------------------------- 7. SECURITY ------------------------------------------------------------------- - Strict multi-tenant isolation enforced at the database level via Row Level Security (RLS). - Storage buckets are private with signed-URL access only. - Role-based permissions for client admins, members, and SMC employees. - Password minimum length: 8 characters. - Per-member visibility controls for sensitive areas (e.g., Company Profile, pricing data). - Audit logs for sensitive actions. ------------------------------------------------------------------- 8. DATA & PRIVACY ------------------------------------------------------------------- - Client data is logically isolated per client_id; no cross-client visibility. - Documents and bid data are stored encrypted at rest and in transit (TLS). - SMC employees may access client data only as required to provide the managed bid review service. - Data is not sold to third parties. - Clients may request data export or deletion by emailing bids@smartmoversclub.com. ------------------------------------------------------------------- 9. INTELLIGENT ANALYSIS (AI Disclosure) ------------------------------------------------------------------- BidEngine Pro uses multiple AI providers for specific tasks: - PDF text extraction: Anthropic Claude (claude-sonnet-4-5). - Bid brief generation: Perplexity sonar-pro. - 4D model timeline generation: Google Gemini 2.5 Pro. - Materials extraction: OpenAI GPT-4o. Detailed labor breakdowns and narrative cost projections are AI-assisted and must be reviewed by a qualified human estimator before submission. The platform is positioned as a support tool for manual estimation, not a replacement. ------------------------------------------------------------------- 10. SUPPORT & SLA ------------------------------------------------------------------- - Support contact: bids@smartmoversclub.com. - Support requests trigger automated alerts to SMC's central inbox and the assigned account manager. - Standard response time: same business day for paid tiers. - Critical bid-deadline issues are prioritized. ------------------------------------------------------------------- 11. ACCEPTABLE USE ------------------------------------------------------------------- - Use BidEngine Pro for legitimate commercial construction bidding only. - Do not upload content you do not have rights to use. - Do not attempt to circumvent multi-tenant isolation or access other clients' data. - Automated scraping or bulk extraction of platform data outside the provided APIs is prohibited. ------------------------------------------------------------------- 12. TERMS OF SERVICE (Summary) ------------------------------------------------------------------- - BidEngine Pro is provided "as is". Cost estimates and AI-generated content are advisory and require human review before submission. - SMC is not liable for bid outcomes, awards, or losses arising from use of the platform. - Subscriptions auto-renew monthly until canceled. - Cancellation effective at the end of the current billing period. - Full terms available on request from bids@smartmoversclub.com. ------------------------------------------------------------------- 13. PRIVACY POLICY (Summary) ------------------------------------------------------------------- - We collect: account information (name, email, company), uploaded bid documents, usage analytics, billing data (via Stripe). - We use it to: provide the platform, generate analyses, send notifications, bill subscriptions, improve the service. - We share with: subprocessors strictly necessary for service delivery (Stripe, AI providers listed above, email delivery, hosting). - We do not: sell personal data, share data across clients, use client data to train third-party models without consent. - Full policy available on request from bids@smartmoversclub.com. ------------------------------------------------------------------- 14. CONTACT ------------------------------------------------------------------- Smart Movers Club (SMC) Email: bids@smartmoversclub.com Web: https://bidengine.smartmoversclub.com Notification sender: notifications@smartmoversclub.com End of document.